When you are looking for a conference venue near Sydney, there are several things that you should first consider before making your mind up. The space that you choose to hold your event is one of the most important aspects of a conference. After all, the venue sets the tone for the entire occasion and can give you a professional edge.

Glenworth Valley would like to help you simplify the process of finding the perfect conference venue. We have put together a list of things that you should consider when looking for a conference venue around Sydney. Hopefully, they will help you secure the perfect venue for your next conference, corporate event or meeting.

 

Is it accessible?

If you want to ensure as many people can attend your conference as possible, then making sure that the venue is as accessible as possible for all is essential. Consider putting on a transfer bus from nearby train stations, airports or bus stops.

Glenworth Valley Events Centre is located just a 1 hour drive north from Sydney’s central business district and has plenty of on-site parking. For those looking for a conference venue that is easily accessible and a short drive away, then the Valley Events Centre will prove to be ideal. Whether you are travelling from the Central Coast, Hunter Valley or Sydney, reaching the Valley Events Centre conference venue is easy.

 

Accommodation options

If you select a venue for your conference that is not located inside a hotel, then you should try to find somewhere with suitable accommodation nearby. If the conference venue is not located near any hotels and is not within walking distance, you can contact hotels directly to see if they can put on a shuttle bus.

At Glenworth Valley, we have a range of fantastic accommodation options perfect for your attendees. There are cabins, tipis and luxury glamping tents available on-site The eco cabins are perfectly situated amongst some of the finest scenery Glenworth Valley has to offer and offer complete luxury and escapism. For larger numbers of people, glamping is available. Soft, fluffy pillows, comfortable mattresses, fresh bedding, lighting and more helps to make a night under the stars a memorable experience. Hotel and apartment style accommodation is also available just a short drive away from Glenworth Valley.

 

Venue availability

As soon as you have found the perfect venue location, check their availability well in advance. If the venue is available, then take the season into account. At the peak of the conferencing, Christmas party, or holiday seasons, many venues can book out quickly.

If everything looks good, try to book your venue as far as in advance as possible and find out about their cancellation policies. This is also the ideal opportunity to find out what their conference planning services are, if any. When putting together a conference around Sydney, professional planning services can make all the difference between a conference that goes with a bang or one that goes with a fizzle.

Glenworth Valley Events Centre is available all year round. During the warmer summer months you can host your conference on the spectacular balcony, lawn area or even under the cover of a beautiful marquee tent. The cooler months can be enjoyed in the warmth of the wilderness room or the rainforest room by the open fire. For those looking for the perfect conference venue located near Sydney, Hunter Valley and the Central Coast, Glenworth Valley is a fully functional year-round venue. To check if your preferred dates are available, you can contact us today.

 

Think outside the box

Over the past few years, there has been an increase in demand for non-traditional conference venues. Traditional conference venues are typically located within hotels and business districts and come across as extremely formal. However, many people are now seeing the benefits of using a non-traditional venue.

A non-traditional venue could be an outdoor terrace, a glass-domed restaurant, a marquee on a manicured lawn, or even a poolside bar. Non-traditional venues can give a business a fresh and modern look and feel. Of course, this will all depend on the actual image of your brand or identity and what your attendees will expect from you. The Valley Events Centre is the ultimate conference venue and provides everything you need spread out over two floors. Uninterrupted views of the spectacular valley creates a serene and welcoming atmosphere and the contemporary Australian design blends indoors and outdoors together seamlessly.

When you choose the Valley Events Centre for your conference, everything you need for success is already in place. The centre can hold up to 350 attendees and has an on-site bar and catering facilities provided by world renowned chef, Mario Schwallie. The large covered balcony allows you to take your conference outdoors and the perfectly manicured lawns are ideal for a summer marquee-style conference.

 

Cost of venue

The cost of hiring a venue for a conference will typically make up the largest part of your budget. For this reason, it is important that you try to find a venue does not use up more than approximately 60% of what you have allotted for your total budget, depending on the inclusions. When it comes to finding the perfect venue around Sydney, try to find out what is included with the costs that you pay.

Are refreshments provided? What kind of business facilities will be accessible? Will the venue help with the planning process? These are all important factors that you should think about and many of them should form part of the package that you select.

At Glenworth Valley Events Centre, you can rest assured that all of your needs will be catered for as part of your package cost. As an example, the Winter conference special includes the Venue, 10% saving on food and free winter cocktails enjoyed in front of a roaring fire. Plus, receive a 2 night midweek Glenworth Valley Eco-cabin stay as part of the package. The attendees are also able to indulge in the Outdoor Adventure Experience available on-site with a 10% reduction.

 

Conference venue facilities

Regardless of whether you opt for a traditional or non-traditional conference venue, having access to certain facilities is essential. In this day and age, every conference requires Wi-Fi..

It is also a good idea to check whether the venue can provide audio and visual equipment so that you do not have to carry these yourself. If your venue lacks facilities, you’ll need to budget to bring these into the venue. Aside from technological facilities, other essential facilities include toilets, refreshments, disabled access and comfortable seating.

The facilities at Glenworth Valley Events Centre have been perfectly optimised especially for conferences and corporate events. It offers state of the art audio and visual technology, a flexible two floor centre that can be styled in any way that you want, and has a fully licensed bar. Catering and refreshments can be taken care of in the Events Centre Venue. The Glenworth Valley Events Centre is also flooded with natural light and offers a welcoming yet professional ambience.

 

Final thoughts

It can be an overwhelming task to put together a conference, regardless of how large or small it is. This is where conference planning services come in handy and can make all the difference between a stressful occasion or one that is a pleasure. Understanding your attendee’s needs will set the tone for the type of the venue that you choose.

Without attendees, your conference may not yield the result you’re looking for. So, keep them at the forefront of your mind and try to plan everything around them. Finding the perfect conference venue near Sydney can be easier than you think. Thinking outside of the box and going for a non-traditional conference venue can make things even easier while providing a fresh and forward-thinking image for your company.